How to encourage employees to look after their eyes

Genes, age, and even medical conditions are often to blame for the condition of our eyesight. But did you know there are many other factors that can also have an impact? Tasks such as computer work, working in the sun and driving can all put a strain on the eyes.

As an employer, there is quite a lot you can be doing to encourage your employees to look after their eyesight which benefits both them and the business. Here are some suggestions to do your bit to help encourage good eye health, for employees in different types of job roles.

Office-based employees

In an office-based business, to prevent lasting damage on an employee’s eyes, their workstation needs to have suitable lighting conditions, with the screen well positioned and adjusted individually. The HSE’s booklet on Display Screen Equipment (DSE) usage has useful advice for employers to assess the workstation is set-up correctly.

Find out how our business health and wellbeing services could support both your business and employees here.

Employees who stare at a computer screen for long spells are at risk of suffering from tired eyes, discomfort and temporary short-sightedness leading to headaches. This can contribute to a reduction in quality of work, or the employee having to take time off due to headaches.

Here are some suggestions to encourage better habits and more screen free time:

  • Encourage managers to plan daily, or weekly, collaborative meetings with teams on projects, rather than sitting at workstations exchanging emails

  • Encourage regular breaks – preferably a 5-minute break every hour. Creating a rest break area including exercise equipment can give employees something else to do other than look at their mobiles when taking breaks. The exercise will also help improve the blood flow which can also affect eye sight, and naturally improve productivity levels. Find more hints and tips on encouraging employees to fit exercise into their working lives here

  • As part of the induction process for new employees, provide advice on adopting good posture and correct work station set up, the importance of breaks and information on reporting any issues that may arise. A good health and safety policy often covers all of this.

  • Encourage employees to get regular eye tests. It’s worth knowing that, if your employees use DSE’s for a significant part of their normal work (i.e. daily for continuous periods of an hour or more), as an employer you are required to supply eye and eye sight tests on request.


Eyesight is of course very important for drivers. Drivers need to meet a minimum requirement to be fit for work or risk losing their jobs – so if you do employ drivers who no longer meet this minimum requirement you may lose an employee. These requirements include regular eye tests. For holders of category C and D licences tests are required every five years, while private licence holders will need to have tests every 10 to 15 years. Fork lift drivers are also required to meet the same minimal requirements.

Although it's the driver’s responsibility to organise eye tests, an employer can encourage regular eye tests as part of their employment;

  • Upon employment, request an eye test to assure a driver meets the minimum requirements

  • On their employee file, note this date and the date their next test is due. You can then bring it to their attention as part of an employee review at the due time

  • Provide company hats, and even sun glasses to prevent UV exposure from damaging their eyes. Sunglasses with the CE mark and/or British Standard BS EN ISO 12312-2 are made to the necessary safety requirements. Branded hats could also offer a marketing opportunity for the business.

Outside Workers

Like drivers, employees working outside are at risk of UV damage to their eyes, as well as debris from construction, gardening, and other physical jobs. Dust and debris can cause scratches on the cornea, causing lasting damage if not treated. Providing the correct Personal Protection Equipment (PPE) for their job in their welcome packages could reduce the chances of these incidents occurring. Encouraging regular shaded breaks and planning their workload to include these can give their eyes a break from the UV rays.

So whatever the employee job role, encouraging regular eye tests matters. Not only can they pick up the need to wear glasses, they can also detect illnesses like Diabetes, high blood pressure, Hypertension and Tumours which can seriously impact an employee’s health and their ability to attend work. 

To discover how Benenden could support your business with our health and wellbeing services please call 0800 414 8179 or visit our Business Healthcare page.